Stay organized when you are super busy in life
In a hectic life staying organized is a very daunting task. It also called the never-ending task. Everyone tries to stay organized in their own special way like cover the desk with a sticky note, depending on different kinds of software that remembers every single thing, and many more.
But when we try to figure out a way to stay organized when we are super busy such as tons of important mail pop up on your laptop screen all day, pressing deadlines, and project pilling up. By being in this situation, we feel overwhelmed. It is like chaos is nipping right at our heels. Also, the workspace and do list become messy. We try to stay on top of it all that seems impossible.
However, you can’t afford to mess up your precious time or forget the deadline. So, what can you do to fix the unnecessary stress? Well, you have to look for an organizational battle plan, also plan should be easy to follow otherwise, again you butcher the whole organizational plan. so, you must add something quick and essential so that you can follow the plan very easily even you are trying to juggle the balls in the air.
I know you must have owned different directions to stay organized but it didn’t work at all. I am going to discuss some tips which have been following by so many great leaders and companies’ CEOs to manage their work. By following out on these simple tips, you don’t only keep yourself on the right track but also help you make the feel comfortable even in your busy schedule. So, let’s know how to stay organized when you are super busy in life.
01. Make work routine note
We have those days when project deadline looming and files piling up and we don’t have an idea how we are about to get it all. Having no idea, it is easy to become overwhelmed. In order to solve the problems, we must make a “To-do list” every day. We want to stay organized, so it is very important to make a daily routine.
If you are organizing your task according to the daily work routine, you can make work manageable and feel grounded. Having a clear outline of your finished and unfinished project, it makes you feel organized and help you to stay focused on it. having no list, you don’t know how much should you work a day, in this situation, you miss a lot of stuff and rush from one project to another. Having a work routine will allow you sit down and make a decision to get them done.
Making daily notes will enhance productivity. When you write all your tasks in a “to do list”, you are able to review the list very easily and priorities the most wanted tasks. some studies showed that having poor time management, 90% manger lost valuable time. by making a to-do list, you will have time to spend time with family and friends and become productive.
02. Find a pattern to your workflow
As we know that working in a systematic way will allow you to get a thing done very quickly. for your information, our brain works very fast and smoothly with patter, so my advice tries to look at how your week plans go. You can collect whole week’s “to-do list” and try to review them like how does your Monday go, Which day you feel slow, what about your weekend how would you like to spend time, and many others. in this you will figure out, what is you real pattern of work and should you change the pattern or not.
Keep your eyes on the storm when you see the thing is getting out of your hands, then spread out your thing according to week plans. What I want to say that, if you know that Friday will be a very busy day, force yourself do all those things before Friday. If you think that you have something large that’s due, try to block the time in the course of a less hectic part of your week. By doing this, you will easily cut the night work and late deadline.
“Success is following the pattern of life one enjoys most.” Al Capp
03. Don’t let things pile up
Have you ever tried to do multiple things at the same time? and you have finished work very easily? if you have, then you know what I would like to talk about. Doing different kinds of things at a time, it would be tempting to keep your focus on some specific thing. eventually, your nature becomes irritating. At some point, we have to postpone the work. It occurs when you are in too hurry. Make a list for those work, you can tidy them very quickly than others, it will make you feel better and have less workload.
According to Jamie Novak writer (1000 best quick and easy organization secret), if you have something do within 2 minutes or less, do it first, then switch the all the files from your workstation instead of letting them pile up on the desk. After finishing the work, spend 5 to 10 minutes in a day to wrapping up. put away all those tools which you have used in working time. otherwise, your desk looks super messy and the next day you feel bad by watching the mess. When you start to care about these little things, I’m sure everything becomes much easier.
04. Break up intimidating tasks
how do you feel when a giant project or overload comes across to you? Well, no one feels batter at all. However, we all have to do that after all, this is also a work. So, would you like to put on a “to-do list”. of course, you have to and you should.
Having a big project or overwork load will make you stay away from organized. Most people forget and pretend, this a giant project that doesn’t exist to your “to-do list”. over the week, you become frustrated because you have still those projects.
My advice for you breaks into the small part as much as you can. Then put on the work routine. According to patty Olsen, (senior project manager), breaking a big project into a small part will allow you to focus on what is most important and which task will be delegated to progress the workflow.
Suppose that you have a presentation in three days. It means you have very little time, so you can research today, make a slideshow for tomorrow, and get the graph the day after. In this way, you can keep yourself on workflow tracking.
05. Make sure everything has a home
Being a super busy persona and coming deadline near to you, the only thing we remember in mind is to clean the work desk. However, if every single thing on your desk has a house, there would be no reason to not put it back into its right place. As I said earlier that don’t make mess your workstation with cluttering page and pan. Let’s imagine: what if you don’t have a cup to the pens separately, what if don’t have sticky notes to write on it. where else you would like to put those things. It could be hard to say right?
According to Toni Hammersley (HGTV), people should put all supplies out of sight. Cluttering all stuff around us, our brain gets distracted. So, you have the first job, collect all supplies put in the basket or containers. When we do that our office looks great and our brain is able to concentrate on the project. Also, after finishing the files try to send there where it should be, otherwise, over the time your home looks messy, it will take a big time to reorganized home.
06. Keep an inbox and prioritize them
Nowadays we have a lot of work to do but how can we priorities our work. When you go to work see the project, you feel everything is important. But the reality is, so many things we do every day that doesn’t need to do every day. You want to learn how to prioritize things because you have very limited time every day. It is the leadership skills that you need in the present time and the future as well. Once you know how should we give priority to work, your work life and personal life get balanced?
You can follow some simple steps like
- Make list about the project and break it down by weekly or daily
- Separate the urgent work and try to solve it first.
- Try to revive the works so that you can how much effort has remained
In order to follow these tips, you can use a sticky note so that when you get on the desk, you remember what is your next project. Always remember this quote.
“Good things happen when you set your priorities straight.” Scott Caar
07. Keep only what you need
As I mentioned earlier that we should keep things clean up. It doesn’t mean, you are going to clean them up and put aside. I have seen most people who make excuses and say this thing is going to help somewhere else. After a long time, you literally forget about it, and the thing becomes garbage. Here I would like to tell you a real story about my friends
“one day my friends invited to the party. Due to the whole night party, I slept in his room. When I wake up in the morning what I see that all over the place thing was messy, I feel like I just got up in the dustbin. When I say to my friend what is this mess, he says my room partner doesn’t let me throw useless things in the dustbin. He always makes an excuse and has easy answer thing will use for this and that.”
What I want to say, wait a minute and think about how is going to help something in a future project. What if the thing doesn’t work at the time. Once you figure out, you can arrange everything systematically.
08. Arrange the package by giving the name
This is time-saving tips and you aren’t going to struggle by looking at the important stuff. When we keep something at home, after a long time we forget and when some need those things we try to find everywhere. By doing this activity, we spend so much time and other arranging stuff look messy at the time.
So, if you really want to save time, arrange all-important one by putting in the packet, and write down on packet so next time someone asks you about them. you can easily look at the packet and give it to them. It very powerful tip.
What are the advantages?
By following these small steps, you will have such kinds of things
- The thing will get very easily because you know where it is.
- The project gets done very quickly and you feel less stress.
- By being organized, you can spend time with your family as much as you want
- you will have greater productivity that offers you a good position at your office.
- you can control those project that you think it is out your control.
- You will know how to give priority to the work
- Staying organized will make your health better.
- You can manage Overload work or a big project without having any issues.
- You will have a better sleeping habit that makes you fresh all the time.
- According to WebMD, you feel energetic all the time even you have tons of work to do.
- In this way, you can save time and money for both of them.
I know sound super easy but sometimes we forget to take some easy steps due to this, the thing gets out of our hand. By following this tip, I’m sure you will see the biggest difference by the end of the time. always try to own good habits, because it will make you a better person and help you to move forward.
